This One Phone Call Everyday Will Save You 10+ Hours Each Week
Hi, Greg here from DYB Coach, also Green Pro Painting out of Greenville, South Carolina.
5 Steps To Getting Commercial Bid Invites
Download the 5-Step Quick Reference Guide
Today I want to talk to you a little bit about time management, from a project manager’s standpoint.
Being an owner of a company that is growing, you are starting to get more jobs, and you find that you guys are constantly needing things.
So, here are a few steps that you need to take, to prevent that from overwhelming you, and taking up too much of your time.
You’re going to be in that role of the production manager, you have to carve out time, every single day, to have a phone conversation with your guys, and you are going to give them some paperwork to follow along with you.
This can be a very simple form, you can make it on your computer with just boxes and a question.
The main questions include;
• You are going to ask them where they’re at on the job.
• What materials are they going to need for tomorrow?
• How many people are they going to need?
And if there is anything else that they might need, a piece of equipment, anything that comes to mind.
It’s a very short question list that is going to get them in the mindset of thinking ahead of a full 24 hours.
If they are going to need some materials, and you are checking with them at the right time of the day, you can get that stuff ordered for the following day, early morning delivery.
Every paint store delivers if it is the right amount of stuff… So, take advantage of that, from your supplies.
Even Home Depot will deliver it if you give them enough notice.
Make sure you ask them these questions every day and develop them as layers, so they fully understand how they can support you.
You should not be running out and grabbing gallons of paint every single day when you are running multiple jobs.
That’s just a total waste of time and there is no need for it, you just have to take the time out of your day to have a personal phone conversation with each one of your leaders that’s on the job site.
If they don’t know, get them to flip the phone around, and do a visual, take a look, go off your estimate based on the materials that you think are going to be needed for the job.
In the beginning phases, you are going to have some overdue on some materials, but it’s totally normal.
Don’t beat yourself up about it, because you are saving thousands of dollars of your time by not running around and doing the back and forth ‘ping-pong’ thing.
I hope this information was helpful for you guys!
If you have any questions, feel free to drop it in the comments section below.
