How to Get Out of Day-to-Day and Lead Again

If you’re still involved in every decision, fighting fires, and jumping into the details daily—it’s not because you don’t have good people.

It’s because the business still depends on you to function.

To scale beyond that, you need more than delegation.

You need a system.

The Problem: You’ve Become the Bottleneck

You know you’ve outgrown your current structure when:

  • You’re the go-to for approvals, updates, and problem-solving
  • Projects stall without your input
  • You leave meetings with more on your plate
  • Vacations mean more stress before and after, not rest

This isn’t sustainable. And it’s not leadership. It’s babysitting.

The Truth: Systems Set You Free

The most successful owners I work with didn’t grow because they worked harder.

They grew because they installed systems that created clarity, accountability, and autonomy.

Here’s what it takes:

3 Steps to Escape the Weeds and Lead Again

  1. Redesign Your Accountability Chart
    • Clarify the seats you need (not just the people you have).
      Ensure every function has one owner—not a shared mess.
  2. Implement Weekly Tactical Meetings
    • Create a rhythm for leadership to review priorities, metrics, biz dev, culture, and topics—without you having to drive every agenda.
  3. Measure What Matters
    • Build a scoreboard with key weekly, monthly, & quarterly numbers owned by your leaders.
    • What gets measured gets managed—and you get your time back.

Signs You’re Ready to Step Out of the Weeds

  • You want to grow but feel maxed out
  • You’re tired of being the only one who sees the big picture
  • You have capable people—but no system holding them together
  • You’re thinking, “I didn’t build this business to babysit it”

Want Help Installing the Systems to Scale?

As a Pinnacle Business Guide, I help leadership teams clarify their structure, build accountability, and free the owner to lead at the level of growth—not just grind.

Let’s talk.

About the Author

As many of you know, my journey has been one of grit, grace, and transformation. At 19, I was a high school dropout, single father, and struggling paint contractor in Michigan. I later moved to Florida, where I faced both personal and professional hardships. With nothing left to lose, I turned to prayer—and was blessed with a relentless hunger to learn. I devoured books, attended seminars, and discovered better ways to streamline and grow my business—even through the Great Recession (and yes, I did hit the wife lottery along the way!). In 2014, I published How To Double Your Business and later sold the painting business, launching a new chapter: coaching others to grow their businesses. For the past 10 years, I’ve dedicated myself to helping business owners scale through the DYB System, while also drawing from frameworks like EOS, Scaling Up, and The Four Disciplines of Execution. Yet something was still missing—something more adaptive, integrated, and complete. Then I found Pinnacle. After months of research and interviews with other Guides, I joined Pinnacle. Their tools and strategies have exceeded every expectation. Now, as a Pinnacle Business Guide, I help leadership teams implement a custom-tailored operating system that draws from the best in the industry—but flexes with your unique business. It’s a dynamic, proven approach to achieve clarity, momentum, and lasting growth. I’m no longer taking on any more 1:1 coaching clients… Instead, I now specialize in working with visionary business owners who are ready to get their leadership teams aligned—around a clear vision, a focused strategy, and an actionable execution plan. With the tools and process I now have as a Pinnacle Business Guide, I help turn alignment into momentum, and momentum into results. If your business is growing—but your leadership team isn’t fully rowing in the same direction—let’s talk.

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